Sunday, September 4, 2011

PyTexas 2011 Attendance Up, T-Shirts Nearly All Reserved

Wow. PyTexas 2011 registration has continued to grow beyond expectations, with 192 people registered, with 162 confirmed attendees, 29 tentative, and 1 "can't make it". We might double last year's attendance of 94.

There is a good chance of a last minute spike in attendance as students find out about the Blender tutorial, and Jeff's Friday morning presentation to a CompSci 101 classroom may inspire additional students to attend. Btw, TAMU's CompSci 101 uses Python to teach computer science concepts.

Seeing the writing on the wall in early August, I nearly broke the budget boosting the numbers t-shirts and swag bags. I ordered 187 t-shirts total, and 175 swag bags. Two of the Platinum sponsors requested setting aside a total of 23 t-shirts. Details on the sizes and costs of the order are publicly visible on this spreadsheet. The first sheet shows the updated order, and the second sheet shows the original order of 153 t-shirts.

What if we run out of awesome PyTexas 2011 t-shirts?

The t-shirt and swag bag will be hot items, thanks to the artwork by Dave Birch. We will have to limit these to one per person, with the exception of a couple of the Platinum sponsors who paid to have them made. Let's remember that PyTexas is free to attendees, and the t-shirts are given away for free.

The rule will be that every attendee who pre-registered as "confirmed", and who shows up before noon on Saturday Sept 10 should be given a t-shirt. After noon, the shirts are fair game for people who registered as tentative, and we'll give away what sizes we have remaining.

Disclaimer: I had to order these shirts before the registration counts were all in, and I had to extrapolate the percentage of each size based on the registration numbers. At the time I didn't expect attendance to grow this high, and thought there was some wiggle room. Most of the t-shirts are unisex, but I took the risk of ordering a few designed specially for ladies. It's possible that we will run out of the size you requested.


  1. As the organizer of pyArkansas and the husband of the owner of the company which supplies the shirts to these conferences, I can tell you that getting the number (and sizes) of shirts to match the number (and sizes) of attendees is nearly impossible. With larger conferences (say, PyCon) where we supply 1,500+ shirts, it's easier to model the group (and order extras). And with your attendance nearly double last year (w00t!!), there is no way you could have matched things up any better.

    Your wanting to get shirts to those registering first and requesting a specific size is the only fair solution to the problem. Will you have a list of those people (with sizes)? If so, could we set up a table next to the registration table to give people their shirt at registration and mark them off the list? Will you have name badges? If so, we could either make a small mark on the badge when they got a shirt or punch a hole in the corner of the badge.

    It's possible to make another run of shirts, but we would either have to charge each individual or get more funding. The real problem would be distribution.

    Could Janet place a sheet in the swag bag pointing people to "Wear Python" (we still don't have a good web site up...maybe we can find someone willing to help us?) so they can order official Python garb.

    There is a chance that many of the people who have registered will not show up. I know PyOhio had many no shows.

    We should get into College Station early evening with the shirts. They are folded and sorted and I will help on Saturday morning getting them handed out.

    Great work, Brad! I'm so happy to see your hard work paying off!!

  2. BTW.... Saturday, Sept. 9th?
    Sept 9th == Friday.

    I think you meant Sept. 10th?

  3. Thanks! I made the correction on the date to Sat Sept 10.

  4. This is a great idea, am wondering if you can schedule posts using this interface. I only see Publish and sometimes I want to schedule publication of my inspiration rather than immediately publishing.

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